The purpose of this document is to determine the basic principles, priorities and implementation framework for the establishment, development, management, evaluation and sustainable expansion of the academic units of the Turkish–Japanese University of Science and Technology. Document; It is an institutional road map for the harmonious structuring of faculties, institutes, colleges, departments, undergraduate and graduate programs, and the boards, committees and advisory mechanisms that support academic activities.

TJU's academic structure will be built on a unique university model that brings together the strengths of Türkiye and Japan in the fields of higher education, science, technology, research and industry. The basis of this model will be research focus, internationalization, interdisciplinary work, innovative education, integration with industry and social impact. Academic units are not only administrative structures where educational programs are carried out; They will be designed as academic ecosystems where research projects are developed, new technologies are produced, international scientific networks are created and qualified human resources are trained.

While establishing the academic organization of the university, the number of students and faculty members in the initial period, existing physical infrastructure, laboratory capacity, national and international academic needs, areas of strategic cooperation between Turkey and Japan and the long-term growth targets of the university will be taken into consideration. The opening of new units and programs is not only for the purpose of quantitative growth; It will be realized on the basis of academic need, scientific capacity, sustainable human resources, research infrastructure and social impact potential.

The basic mission of TJU academic units is; It is defined as providing qualified education at international standards, conducting advanced research in priority areas of science and technology, contributing to Türkiye's social and economic development, strengthening the academic and scientific cooperation between Turkey and Japan, and pioneering the production of scientific knowledge and technological innovations. In line with this mission, academic units; It will educate students not only as individuals who use existing knowledge and technologies, but also as researchers, engineers and innovators who produce new knowledge, solve complex problems, bear ethical responsibility and work in international environments.

Academic structuring will be carried out in integrity with the university's strategic plan, research policy, internationalization strategy, human resources policy, education and training policy and quality assurance system. Thus, the decisions of academic units, resource use, personnel planning, program development activities and performance targets will be aligned with the general institutional priorities of the university.

At TJU, education and research activities will not be considered as independent processes, but as basic academic functions that complement each other. Starting from undergraduate education, students will be exposed to laboratory studies, research projects, design activities, scientific problem-solving processes and industry-oriented applications. Appropriate elements of research conducted by faculty members will be reflected in course contents, student projects and final studies; Students will be encouraged to take an active role in the university's research centers, laboratories and project teams.

The establishment and development of academic units will be associated with the priority research areas of the university. Strong research clusters will be created in earthquake and disaster sciences, artificial intelligence and digital technologies, energy systems, sustainability, advanced materials, smart production, robotics and similar strategic areas. Educational programs, research centers, laboratories and industrial collaborations will be planned as a whole in these areas.

TJU's academic programs will be developed taking into account international higher education standards, field qualifications and accreditation criteria. The main elements supporting the international character of the university will be English as the language of instruction, inclusion of Japanese language education in the institutional program, and participation of Japanese academics in the educational processes.

Internationalization will not be limited to increasing the number of foreign students and faculty members. Multidimensional mechanisms such as joint and double degree programs, joint courses, international research projects, student and staff mobility, joint laboratories, international summer schools, academic conferences and industrial internships will be developed. The international visibility of academic units will be evaluated through the sustainable relationships they establish with universities and research institutions around the world.

Today, most of the scientific and technological problems cannot be solved with the knowledge and methods of a single discipline. Therefore, TJU's academic structuring will be based on a flexible model that reduces rigid boundaries between departments and faculties and facilitates joint research and educational activities. Interdisciplinary studies such as the use of artificial intelligence in the fields of energy, disaster management, material science, production and sustainability will be encouraged.

Faculty members working in different academic units will be supported to establish joint research groups, train joint graduate students, and develop interdisciplinary courses with the contribution of more than one program. Academic mechanisms will be created where students can take courses outside their own programs, develop projects with faculty members from different fields, and work in multidisciplinary teams.

Türkiye-Japan cooperation will be at the center of TJU's academic identity and institutional differentiation. Priority will be given to collaborations with Japanese universities, research institutions and technology companies in the processes of academic units' program development, faculty recruitment, research infrastructure creation, joint project execution and participation in international networks.

The participation of Japanese academics in courses, seminars, research projects, thesis consultancy and academic board studies will be systematized. Academicians from Turkey and Japan will be supported to form joint research groups, students will gain research and internship experience at universities and companies in Japan, and Japanese industrial organizations will be supported to contribute to the university's education and research agenda. It will be essential that collaborations do not depend on individual relationships, but are made sustainable through institutional agreements and regular working mechanisms.

The understanding of quality assurance, accountability and continuous improvement will be adopted in all academic activities. The aims of academic programs, learning outcomes, course plans, measurement and evaluation methods, and graduate competencies will be clearly defined. The performance of the programs will be monitored regularly using student and graduate data, employer opinions, external evaluations and academic outcomes.

Quality assurance processes will not only be seen as fulfilling regulatory requirements; It will be used as an institutional management tool that allows academic units to analyze their own performance and identify areas of development. The continuous development cycle consisting of planning, implementation, monitoring and improvement stages will be operated in all academic units.

TJU's academic structure will be designed as a flexible model that focuses on initial priorities but can adapt to future scientific and technological developments. New faculties, departments and programs will be opened after sufficient faculty members, laboratories, budget and research infrastructure are provided, without weakening the existing academic capacity.

The main criterion of academic growth will be the quality of education and research, not the number of programs. Therefore, in addition to student demand, the country's need for qualified human resources, scientific developments, industry expectations, international trends and the potential for Türkiye-Japan cooperation will be taken into account in growth decisions.

The Faculty of Engineering will be TJU's initial core academic unit. The faculty will implement an innovative education model that integrates scientific knowledge and engineering practices, provides students with a strong mathematics and basic science background, and develops research and design skills. Educational programs; In addition to theoretical courses, it will include laboratory studies, project-based learning, design practices, research experiences, summer training and industrial internships.

The Faculty of Engineering may expand with new departments and programs in the coming years, depending on the development of the number of faculty members, research infrastructure and student capacity. Fields such as robotics and autonomous systems, bioengineering, environmental and sustainability engineering, smart production systems and quantum technologies can be considered among future structuring options. However, the opening of new programs will be based on comprehensive needs analysis and academic feasibility studies.

The Institute of Science and Technology will be the main academic unit responsible for the coordination of the university's postgraduate education and research activities. The Institute will manage the academic processes regarding the opening, execution, evaluation and development of master's and doctoral programs; It will provide students with access to interdisciplinary research environments.

In the initial phase, it is envisaged to carry out the Earthquake Disaster Science PhD Program and the Artificial Intelligence and Digital Technologies PhD programs. These programs will be carried out in an integrated manner with research centers, joint laboratories, international academic networks and industry collaborations, beyond traditional doctoral models consisting only of courses and thesis processes.

PhD students will be encouraged to work with joint advisors from Türkiye and Japan, to carry out some of their research at Japanese universities or research institutions, and to actively participate in international publications, conferences and project processes. Emphasis will be placed on associating thesis topics with the university's priority research areas and social needs.

In the future, postgraduate programs in Energy and Environment PhD Program and similar fields may be opened. In the development of the institute, the quality of doctoral education, consultancy capacity, research infrastructure, international partnerships and scientific productivity of graduates will be taken into consideration rather than the number of programs.

The Institute of Science and Technology will also play a central role in the development of interdisciplinary programs. Thanks to postgraduate programs carried out with the contribution of more than one faculty, department or research center, students will be able to bring together different scientific approaches and develop holistic solutions to complex research problems.

The School of Foreign Languages ​​will be responsible for the university's English preparatory program, academic English education and Japanese language teaching. The main aim of the school is to provide students with the necessary language proficiency to successfully follow educational programs conducted in English, use international scientific resources effectively and present their academic studies in written and oral form.

The preparatory program will go beyond general language teaching and develop students' technical English, academic reading, scientific writing, presentation, understanding research texts and professional communication skills. Language education will be associated with academic programs to prepare students for the engineering and science terminology they will encounter in the coming years.

Studying Japanese will be one of TJU's distinctive academic elements. In addition to providing students with basic and intermediate level Japanese skills, they will also be trained in Japanese academic culture, business life, professional communication styles and intercultural working methods. Targeted advanced language programs can be created for students who will study, research or do internships in Japan.

The College will also develop academic writing, English lecturing, international project preparation and scientific presentation programs for academic staff. Thus, foreign language education will not be limited to the preparatory class only, but will turn into a continuous support mechanism that spreads throughout the entire academic life of the university.

Each academic department will operate as the primary academic structure responsible for carrying out educational and research activities in a specific field of science or engineering. Sections; It will undertake the duties of conducting undergraduate and graduate courses, coordinating the academic activities of faculty members, developing research areas and managing student consultancy processes.

The Program Committee to be formed for each program will develop the objectives, graduate competencies and academic content of the program; will monitor the program's compliance with national and international developments. The committee will evaluate the program's course structure, research components, applied training activities and relations with the industry in a holistic manner.

The Course Contents Committee will be responsible for curriculum development and updating activities. Committee; It will examine the scope of the courses, prerequisites, credits, learning outcomes, measurement and evaluation methods, and horizontal and vertical harmony within the program. Student and graduate feedback, faculty members' evaluations, technological developments, industry needs and international accreditation criteria will be taken into account when updating the curriculum.

The Quality Committee will conduct quality assurance activities at the program and department levels. The level of realization of learning outcomes, student success, course evaluations, graduation times, graduate employment and stakeholder opinions will be analyzed regularly. The results obtained will not only be reported, but will be transformed into concrete action plans for the improvement of courses and programs.

The Industrial Advisory Board will strengthen the programs' relationship with industry and business. The board may include industry representatives from Turkey and Japan, technology companies, research institutions, public institutions, alumni and relevant professional organizations. Board; It will advise academic units on the currentness of the programs, competencies sought in graduates, internship opportunities, joint projects, laboratory needs and technology trends.

The duties of these committees and boards will be separated from each other, but their work will be carried out in a coordinated manner. The decisions taken will be monitored with specific performance indicators and implementation schedules; Responsibility and reporting principles will be clearly defined to prevent academic committees from turning into merely formal meeting mechanisms.

Academic management model; It will be based on the principles of academic freedom, participation, accountability, transparency and institutional responsibility. Academic administrators will serve not only as people who carry out administrative operations, but also as academic administrators who lead the education, research, human resources and internationalization goals of their units.

The dean will be responsible for the academic and administrative management of the faculty. Dean; will prepare the strategic plan of the faculty, monitor the development of academic programs, determine the need for faculty members, ensure the effective use of resources and lead the quality assurance processes of the faculty. In addition, developing the faculty's relationships with Japanese universities, research institutions and industry partners will be among the dean's main responsibilities.

The Dean's Office management will ensure that academic decisions are discussed in faculty boards and relevant committees; It will link suggestions from departments and programs with the strategic goals of the university. The dean's performance will be evaluated not only on the number of students and courses of the faculty, but also on the quality of education, research outputs, external project income, international partnerships and social impact.

The Department Head will coordinate the education, research and academic staff activities of the department. Department head; will be responsible for course planning, course assignments, student counseling, academic workload distribution, monitoring research performance and preparation of the department's development plan. Taking decisions within the department in a participatory manner, involving young academics in the processes, and ensuring a balanced distribution of duties among faculty members will be among the responsibilities of the department head.

The Graduate Program Coordinator will manage the academic and administrative processes of the relevant graduate program. Program coordinator; It will ensure that the opening of courses, student admission processes, advisor appointments, qualification exams, thesis monitoring committees, seminars and graduation procedures are carried out regularly. In international partner programs, academic coordination with Japanese universities will also be within the responsibility of the program coordinator.

In appointments to academic management positions, scientific competence, management experience, international working capacity, commitment to institutional goals and understanding of academic ethics will be taken into consideration. Job descriptions, authority limits, performance targets and evaluation mechanisms for academic administrators will be clearly determined.

TJU's academic human resources policy will be based on recruiting highly qualified and internationally experienced faculty members to the university. When planning academic staff, research capacity, laboratory needs, postgraduate consultancy needs, international cooperation potential and strategic research areas will be taken into consideration as well as educational load.

Professorial faculty members will be expected to undertake research leadership, develop large-scale national and international projects, train doctoral students and contribute to the development of young academics. Professors will play a leading role in determining the scientific orientation of research groups and centers.

Associate professor faculty members will assume leadership in education and research activities, develop independent research programs, advise graduate students and contribute to the management processes of academic units. Academicians in this staff will be encouraged to expand their international scientific networks and take an executive role in externally funded projects.

Dr. Faculty members on the faculty staff will form the basis of the future academic capacity of the university. Initial research support will be provided for young faculty members to develop independent research agendas, establish laboratories, train graduate students and establish international partnerships. Their academic performance will be evaluated not only by the number of publications, but also by the quality of their research, educational activities, project development capacity, interdisciplinary contributions and institutional responsibilities.

The Visiting Professor model will enable academics to be appointed on a short or long-term basis from universities in Japan and other countries to participate in TJU's education and research activities. Visiting faculty members will be targeted not only to teach specific courses but also to develop joint research projects, mentor students, and establish sustainable academic relationships with TJU faculty members.

With the Adjunct Faculty model, it will be possible for experienced experts from industrial organizations, public research institutions and technology companies to contribute to educational activities. These experts will be able to take part in applied courses, design projects, seminars, case studies and student mentorships. However, adjunct appointments will be made by preserving the principle that the main academic responsibility of the programs lies with full-time faculty members.

Research assistants and postdoctoral researchers will play a critical role in developing TJU's research capacity. Postdoctoral researcher employment will be supported, especially within the scope of large research projects and strategic research centers. It will be essential for research assistants not to be limited only to course and administrative workload, but to create a task structure that will allow them to develop as researchers.

One of TJU's distinctive features is the systematic participation of Japanese academics in the teaching, research and academic management activities of the university. This participation will be designed as an institutional structure that supports the long-term development of programs and research areas, rather than a visit model based on short-term and personal connections.

Within the scope of the Full-Time Faculty model, faculty members from Turkey, Japan and other countries who work permanently at TJU will constitute the core academic staff of the university. Full-time faculty members will jointly assume responsibilities for teaching, research, student advising, and academic administration.

With the Joint Appointments model, it will be possible for an academician to hold an academic position both at TJU and a Japanese university or research institution. Joint appointments; It will provide a strong institutional link for research projects, doctoral consultancy, shared laboratory use and mutual student mobility. In this model, the academician's term of office, course load, research responsibilities, intellectual property obligations and performance evaluation will be clearly regulated by protocols to be made between institutions.

Under the Visiting Faculty model, Japanese faculty members will be able to work at TJU for a few weeks, a semester or longer. The contribution of guest academics can be realized through intensive courses, research seminars, joint project development studies, laboratory training and thesis consultancy. It will be ensured that the visits are compatible with the academic calendar of the programs and planned in advance.

The Online and Hybrid Teaching model will enable expert academics from Japanese universities to contribute regular lectures and seminars to TJU programs. Online teaching will not be used as a substitute for face-to-face academic interaction, but as a complementary tool that expands access to areas of expertise. In jointly taught courses, Turkish and Japanese academics will be encouraged to design courses together, evaluate student projects together, and develop joint digital learning materials.

Within the scope of the Turkey-Japan joint academic participation model, annual plans will be prepared for joint courses, joint thesis consultancy, joint research groups, mutual laboratory use, faculty mobility and students' participation in research processes in Japan. Each academic unit will develop an international academic engagement plan that includes its relationships and planned activities with Japanese partners.

The success of the model will be judged on the resulting joint publications, research projects, joint courses, jointly consulted students, sustainable institutional partnerships and scientific impact, rather than the number of Japanese academics visiting the university.

Annual and multi-year performance indicators compatible with the strategic goals of the university will be determined for each academic unit. Performance evaluation will be used not only as a reporting activity in which numerical outputs are collected, but also as a management system that supports resource allocation, human resource planning and corporate improvement decisions.

Educational performance; It will be monitored through indicators such as student satisfaction, course success levels, passing and graduation rates, average graduation time, program dropout rates, students' participation in research and project activities, internship performance and graduate employment. The level of realization of learning outcomes will be measured by direct and indirect evaluation methods.

Research performance; International peer-reviewed publications will be evaluated based on scientific quality and impact of publications, citation performance, national and international research funds, interdisciplinary projects, doctoral graduates, patents, utility models, software outputs, prototypes and technology transfer activities. Differences in publications and citations between fields will be taken into account, and uniform performance criteria will not be applied.

Internationalization performance; It will be monitored through joint diploma and training programs, international partner courses, foreign student and faculty ratio, participation in exchange programs, Japanese joint research, joint publications, international project budgets and the level of representation in global academic networks.

Social impact performance; Projects developed with public institutions, studies on disaster risk reduction, energy and sustainability solutions, industrial collaborations, technology transfer activities, entrepreneurship outputs, established companies, developed standards and scientific contributions to public policies will be evaluated.

When determining the performance indicators of academic units, the development stage, size and field of science of the units will be taken into account. It will be ensured that a newly established department and a mature research center are not evaluated with the same objectives. Performance results will be used not as a punitive ranking tool for units, but as an organizational improvement mechanism that identifies strengths and development needs.

Regular program evaluation processes will be established to ensure the continuous development of academic units. Each program will be comprehensively evaluated at regular intervals on its objectives, curriculum, learning outcomes, student achievement, teaching capacity, research engagement and graduate performance. The evaluation results will be converted into a report containing the program's strengths, risks and areas for improvement.

The opinions of stakeholders outside the university will be included in the academic structure through external advisory boards. The committees formed with the participation of academics from Japanese and Turkish universities, sector representatives, research institutions, alumni and public institutions will evaluate the suitability of programs and units with international developments.

International accreditation studies will be taken into account from the establishment phase of the programs. Accreditation will be treated not only as an external evaluation process conducted on a specific date, but as a continuous quality framework that guides program design and educational culture. Learning outcomes of the programs, measurement and evaluation systems, teaching staff, laboratory infrastructure and continuous improvement mechanisms will be developed in accordance with relevant international standards.

Student course evaluations, peer evaluation, teaching portfolios, classroom observations and learning outcome analyzes will be used together to evaluate teaching quality. Student surveys alone will not be the determinant of teaching performance; balanced evaluation will be made through different data sources.

In order to support the professional development of faculty members, development programs will be organized in the fields of educational design, measurement and evaluation, digital teaching, project-based learning, inclusive education and English teaching in cooperation with the Teaching and Learning Center. Academic staff will be encouraged to participate in these programs and good teaching practices will be shared throughout the university.

Project, publication, citation, patent and collaboration data of academic units will be regularly monitored through research performance monitoring systems. However, care will be taken not to reduce scientific quality to quantitative indicators in the evaluation processes. Field-based and balanced evaluation criteria will be applied to ensure that long-term, high-risk and strategic research is not hindered by short-term output pressure.

Academic units will prepare annual development plans based on evaluation results. In these plans, the targeted improvements, responsible units, needed resources, implementation schedule and success indicators will be clearly stated. In the next evaluation period, the impact of the measures taken will be monitored and the continuous improvement cycle will be completed.

TJU's medium and long-term academic structure will be developed with a controlled and gradual growth approach. In the 2035 perspective, the university will aim not only to open more faculties and programs, but also to create strong academic clusters with international recognition in certain science and technology fields.

Faculty of Engineering will continue to be the basic academic unit of the university and will be strengthened with new engineering programs according to developing scientific needs. Faculty of Science can be established to develop basic science capacity supporting engineering programs and to create independent research programs in physics, chemistry, mathematics, data science and related fields.

Faculty of Advanced Technology and Innovation can be considered as an innovative academic structure that supports interdisciplinary education and research in advanced technology fields. This faculty; will be able to focus on areas that transcend traditional departmental boundaries, such as robotics, intelligent systems, quantum technologies, biotechnology, advanced manufacturing, micro and nano technologies.

The Graduate School of Science and Technology will continue to be at the center of the university's postgraduate education and research capacity. The Graduate School of Innovation and Entrepreneurship will be able to run graduate programs in the fields of technology management, innovation, intellectual property, entrepreneurship, commercialization and technology policies. This institute will support the transformation of knowledge produced in the fields of engineering and science into economic and social value.

Earthquake and Disaster Resilience Research Center can be developed as an international center of excellence in earthquake risk reduction, resilient infrastructure, disaster modeling, early warning and post-disaster recovery by benefiting from the common experiences of Turkey and Japan.

Artificial Intelligence and Digital Technologies Research Center; He will conduct interdisciplinary research in the fields of artificial intelligence, big data, digital twins, cyber security, autonomous systems and digital transformation. It will be ensured that the center works in close relationship with application areas such as energy, disaster, health, materials and production.

Energy and Sustainability Research Center; It will carry out research and application activities on renewable energy, hydrogen, energy storage, smart grids, energy efficiency, climate change and low-carbon technologies. The aim of the center will be to develop joint projects with public institutions and the energy sector.

Advanced Materials and Manufacturing Research Center; It will operate in the fields of advanced materials, nano technologies, composites, electronic materials, additive manufacturing, precision manufacturing and smart factory systems. The center will connect basic research with industrial applications and provide infrastructure for joint technology development efforts of companies in Turkey and Japan.

The 2035 structuring will be designed as an integrated system in which academic programs and research centers support each other, rather than a fragmented organization consisting of independent faculties and centers. While faculty members continue their academic duties in a faculty or department, they can also participate in the activities of one or more research centers. Graduate students will also be able to benefit from the project and laboratory infrastructures of the research centers.

For the establishment of new academic units, faculty qualifications, research infrastructure, student demand, financial sustainability, national needs, international cooperation potential and the synergy it will create with existing units will be taken into consideration. An academic and financial feasibility study will be prepared for each new unit and a specific development plan will be created.

TJU's academic structure is beyond a traditional university organization; It should be designed as a research university model where faculties, graduate programs, research centers, international academic partnerships, industrial collaborations and technology development activities are integrated. Academic units should not only be administrative structures that run programs, but also basic institutional structures that develop the university's scientific production, human resources, international visibility and social impact.

The success of this model will depend not on the rapid and uncontrolled proliferation of academic units, but on creating scientific depth and international competitiveness in certain fields. Establishing a strong bond between education and research, ensuring the sustainable participation of Japanese academics, recruiting qualified faculty members to the university, strategically developing the research infrastructure and operating the quality assurance system in all academic processes will be the main priorities.

If TJU develops its academic structure in line with these principles, it will be able to build a permanent bridge between Türkiye and Japan in the fields of science, technology and innovation; It will be able to train qualified researchers in priority technology fields and position itself as an internationally recognized joint center of excellence. The long-term goal of the university is to create an innovative research university that meets the needs of not only Turkey and Japan, but also the region and the international scientific community, by bringing together the academic and technological capacity of the two countries.